In our efforts to increase budget awareness and control on board the vessels we have created in Amos Purchasing System a feature to alert the users when requisitions exceed the budgeted amount limit.
Once a requisition form is generated the user can automatically see the estimated cost based on the prices already entered into Amos Database. In case the requisitioned amount exceeds the budgeted amount limit a warning message in red colour automatically appears on Amos screen.
The Master or the responsible Officer can either revise the requisition or in case the requisition is urgent then an explanation is entered in “Full Description” window to enable the responsible purchasing manager and technical superintend proceed with ordering without further unnecessary time consuming exchange of messages.
A history of this exrtraordinary expenditure will then be recored in the budget as notes, so that technical department can then track the reasons why a vessel is over the budget.